Microsoft 365 & Google Workspace Setup, Migration & Management
Whether your business runs on Microsoft 365, Google Workspace, or both, we handle everything from initial setup and migration to ongoing management, security hardening, and user support.
Book a Free Consultation or call 1300 619 750Your Productivity Platform Is the Backbone of Your Business. Is It Set Up Properly?
Microsoft 365 and Google Workspace are not just email. They are the platforms your entire business runs on: email, file storage, collaboration, video meetings, calendars, identity management, and increasingly, AI tools like Microsoft Copilot and Google Gemini. A misconfigured tenant, weak security settings, or a botched migration can cause data loss, security breaches, and months of frustration.
Most small businesses sign up for Microsoft 365 or Google Workspace, set up a few email accounts, and never touch the admin console again. That means security defaults are left untouched, sharing permissions are wide open, backups are assumed (but not configured), and your team is using maybe 10% of what the platform can do.
We are both a Microsoft Partner and a Google Partner. That means we do not push one platform over the other. We help you choose the right one for your business, set it up properly, migrate cleanly, lock it down, and manage it ongoing.
Our Microsoft 365 & Google Workspace Services
Tenant Setup & Configuration
New to M365 or Google Workspace? We set up your tenant from scratch: domain configuration, user accounts, licensing, security policies, admin roles, and email routing. Done right the first time so you do not inherit problems later.
Migration
Moving from on-premises Exchange, an old email host, Google to Microsoft, Microsoft to Google, or consolidating tenants. We migrate email, contacts, calendars, files, and permissions with zero data loss and minimal downtime. Most migrations happen in the background while your team keeps working.
Security Hardening
MFA enforcement, conditional access policies, email authentication (SPF, DKIM, DMARC), data loss prevention, external sharing controls, and admin audit logging. We lock down your tenant to meet Australian security standards including the Essential Eight and SMB1001.
Email Security
Advanced spam filtering, phishing protection, safe links, safe attachments, and impersonation detection. We configure the built-in security tools in both platforms and add third-party protection where needed. Email is the number one attack vector for small businesses.
SharePoint, OneDrive & Google Drive
File storage strategy, folder structures, permission models, and sharing policies. We set up SharePoint sites or Google Shared Drives so your team can find what they need without accidentally sharing files externally.
Teams & Google Meet
Configuration, governance policies, channel structure, guest access controls, and integration with your phone system. We set up your collaboration tools so they are useful without becoming chaotic.
Copilot & Gemini AI
Rolling out Microsoft Copilot or Google Gemini? We handle licensing, data access controls, acceptable use policies, and user training. AI tools are powerful but need proper governance before you switch them on across the business.
Ongoing Management
User onboarding and offboarding, licence management, security monitoring, patching, policy updates, and monthly reporting. We manage your platform so you do not need to become an M365 or Google admin yourself.
Microsoft 365 vs Google Workspace: Choosing the Right One
We support both platforms equally. The right choice depends on how your team works, what devices you use, and what your business needs. Here is a practical comparison.
| Microsoft 365 | Google Workspace | |
|---|---|---|
| Best for | Businesses needing desktop Office apps (Word, Excel, PowerPoint), complex spreadsheets, or deep integration with Windows devices | Businesses that prefer browser-based tools, real-time collaboration, simplicity, and tight integration with Android/Chrome |
| Outlook (desktop and web). Powerful rules, shared mailboxes, and enterprise features | Gmail (web-first). Clean interface, excellent search, strong spam filtering | |
| File storage | OneDrive (personal) and SharePoint (team). More structured, better for document management | Google Drive and Shared Drives. Simpler, easier sharing, better for lightweight collaboration |
| Collaboration | Microsoft Teams. Feature-rich but complex. Strong for large organisations | Google Chat and Meet. Simpler, lighter, easier to adopt for small teams |
| AI assistant | Microsoft Copilot. Requires separate licensing. Integrates across all M365 apps | Google Gemini. Included in Business and Enterprise plans. Built into Gmail, Docs, Sheets |
| Security | Defender, Entra ID (formerly Azure AD), conditional access, DLP. Enterprise-grade but complex to configure | Google Vault, context-aware access, DLP, advanced protection programme. Strong defaults, simpler admin |
Not sure which platform is right for your business? Some businesses use both. We can advise on the right fit based on your team size, industry, devices, compliance needs, and how your people actually work. The consultation is free.
How We Handle Migrations
Migrations are where most businesses get burned. A poorly executed migration can mean lost emails, broken calendar entries, missing files, and weeks of staff frustration. We have completed migrations from every common platform and follow a proven process.
We migrate from:
Our migration process:
Assessment
We audit your current environment: mailboxes, file volumes, shared resources, permissions, DNS records, and any legacy systems. This identifies what needs to move, what can be archived, and what risks exist.
Planning
We build a migration plan covering user mapping, data scope, cutover timing, DNS changes, and a rollback plan. You approve the plan before any data moves.
Pre-staging
We migrate the bulk of your data in the background while your team continues working on the old system. This means the final cutover is fast because most data is already across.
Cutover & Validation
We switch DNS records, reconfigure Outlook or Gmail on devices, and validate that all email, files, calendars, and contacts are intact. Typically done outside business hours or over a weekend.
Post-migration Support
We provide dedicated support for the first 1-2 weeks after cutover. Staff can call us directly with any issues. We monitor the new environment for delivery problems, sync issues, or anything that slipped through.
Security Hardening for Microsoft 365 & Google Workspace
Both Microsoft 365 and Google Workspace come with powerful security tools built in. The problem is that most businesses never configure them. Default settings leave your tenant exposed to phishing, data leakage, and account compromise.
We configure the security features that matter most for Australian SMBs:
Important: Microsoft 365 and Google Workspace do not back up your data by default. If an employee deletes files, if ransomware encrypts your cloud storage, or if a mailbox is wiped, the data may be unrecoverable without a third-party backup. We set up and monitor cloud backup as part of our platform management.
Licence Management and Cost Optimisation
Microsoft and Google licence structures are confusing by design. Business Basic, Business Standard, Business Premium, E3, E5, Frontline, add-on packs for Copilot, Defender, Vault. Most businesses are either overpaying for features they do not use or underpaying and missing critical security tools.
We review your licensing and recommend the right tier for each user. Not everyone needs the same licence. A warehouse worker checking email on a shared device does not need the same plan as your finance manager working across Excel, Teams, and SharePoint all day.
We also manage your licences ongoing: adding and removing users, reallocating unused licences, and alerting you before renewals so you are never caught paying for seats nobody is using.
Who These Services Are Designed For
- Businesses setting up Microsoft 365 or Google Workspace for the first time and wanting it done properly
- Companies migrating from an old email host, on-premises Exchange, or switching between Microsoft and Google
- Businesses already on M365 or Google Workspace but unsure whether their security settings are correct
- Organisations rolling out Microsoft Copilot or Google Gemini and needing configuration and governance
- Growing businesses that need user onboarding, offboarding, and ongoing licence management handled for them
- Companies that have been told their email authentication (SPF, DKIM, DMARC) is not configured
- Businesses in regulated industries needing their cloud platform to meet compliance standards
SEQ IT Services is a Microsoft Partner, Google Partner, and SMB1001 Certified. We manage both platforms daily for businesses across South East Queensland. Whether you are a 5-person office or a 100-person organisation, we bring the same level of expertise to your environment that enterprise businesses get from their internal IT teams.
Frequently Asked Questions
Should we use Microsoft 365 or Google Workspace?
It depends on your team. Microsoft 365 is stronger for businesses that rely on desktop Office apps (particularly Excel and Word), need advanced email features, or work in a Windows-heavy environment. Google Workspace is better for teams that prefer browser-based tools, want simplicity, and value real-time collaboration. We assess your needs and recommend the right platform. Some businesses use both.
How long does a migration take?
For a typical small business (5-30 users), the full migration takes 1-2 weeks from assessment to completion. The actual cutover (the point where email switches to the new platform) usually happens over a few hours, often outside business hours. Larger or more complex migrations take longer, and we provide a clear timeline before starting.
Will we lose any emails or files during migration?
No. We use enterprise-grade migration tools that move email, contacts, calendars, and files without data loss. We pre-stage the data before cutover and validate everything after. We also keep the old system accessible for a transition period as a safety net.
Our M365 / Google Workspace is already set up. Can you just review the security?
Yes. We offer standalone security reviews where we audit your tenant configuration, identify gaps, and either fix them for you or provide a report with recommendations. Common findings include MFA not enforced, email authentication not configured, overly permissive sharing settings, and no cloud backup in place.
Do you help with Microsoft Copilot and Google Gemini?
Yes. Both AI tools require careful configuration before you roll them out. Copilot in particular can surface sensitive documents to users who should not have access if your SharePoint permissions are not structured correctly. We handle the licensing, configuration, data access controls, acceptable use policies, and staff training for both platforms.
Does Microsoft 365 or Google Workspace back up our data?
Not in the way most businesses expect. Both platforms have retention policies and recycle bins, but these are not the same as a proper backup. If data is deleted beyond the retention window, or if ransomware encrypts your cloud files, the data may be permanently lost. We set up and monitor third-party cloud backup for both platforms as part of our management service.
Can you manage our licences and user accounts?
Yes. We handle all user onboarding (new starter setup, licence assignment, email signature, security group membership) and offboarding (account deactivation, licence recovery, mailbox archiving, data retention). We also review your licensing quarterly to make sure you are not overpaying.
What does this cost?
For businesses on our managed IT support plans, M365/Google Workspace management is included. For standalone projects like migrations, security reviews, or tenant setups, we quote on a project basis after assessing your environment. The initial consultation is free.